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Public Records

The City of Sacramento understands and supports the public's right to access the public records created and maintained by the City in the course of their normal business. It is the goal of the City to provide service in a transparent manner, which includes timely access to requested records in accordance with the California Public Records Act (PRA), Government Code Sections 6250 to 6270.

Making a record request

Many frequently requested records can be found through the City's website: 

  • Online Records Library: Provides instant access to various City records such as Ordinances, Resolutions, Staff Reports, and Building Permits.
  • Open Data Portal: Provides data on information such as business operations tax, uncashed checks, and crime statistics.   
  • Regional Search Portal: Provides full text searching of numerous regional resources.
  • Social Media & Website Archive: Provides an archive of all previously published website content and social media posts.
  • Learn more about commonly requested records such as Building Permit Histories, Building Plans, Fire Incident Reports, Code Violations, and Marriage, Death, and Birth Certificates.

Effective 1/1/19 all requests for police records should be submitted via the Police Department Open Records Center.  For questions, please contact the Government Affairs Unit at: (916) 808-0320 for any additional information regarding the process for obtaining police records or to follow up on the status of a request.

If the record you are searching for is not online you may make a records request online here, or you can email us at records@cityofsacramento.org .

MEDICAL INCIDENT RECORDS REQUESTS

In an effort to streamline the processing of medical incident record requests and enhance the Fire Department's ability to provide timely and exceptional customer service to those requesting records, the Department has now contracted with ChartSwap to fulfill these requests.

How to Request Medical Incident Records:

Requesting a record is fast, simple and secure. To request a record, simply visit and register on ChartSwap's site. There is a $30 processing fee due at the time of request.

What you will need to register:

  • Completed and patient signed form (online form through ChartSwap)
  • HIPAA Authorization to Release Medical Records
  • Valid I.D. (California Driver's License, California I.D., Military I.D. or U.S. Passport)
  • If the patient's signature is not available, legal documentation such as a subpoena, power of attorney, or letter of representation is required and must accompany the request.

Medical document pick-up is no longer available at the Fire Department.

If you have any questions regarding submitting a request through ChartSwap or any other questions, please contact the Custodian of Records at (916) 808-1347.

 Need Assistance or Have Questions?

We are happy to assist you. Please contact the City's Records Manager, via email at: records@cityofsacramento.org, or by phone at (916) 808-5002. 

More information is also available at Pocket Guide to California Public Request Act by The First Amendment Project