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Vacation/Abandonment Application Package

The application package includes:

1. Letter of Request for vacation/abandonment

This includes:

1. the request for the vacation/abandonment
2. description of the area to be vacated
3. proposed used of the vacated area (include plan/drawing)
4. indicate if the vacation is part of one or more planning entitlements
5. indicate if utilities are to be vacated, re-routed or retained

Example letter (PDF - 61 KB)

2. Legal description of the area to be vacated

• To be prepared and stamped by a licensed land surveyor or a qualified registered civil engineer.
• Provide the original and one copy, labeled as “Exhibit A”.
• Must be submitted on an 8 and 1/2 by 11 inch sheet of paper and provide 1-1/2 inch clear space at the bottom of the paper.

3. Exhibit drawing of the area to be vacated

• To be prepared and stamped by a licensed land surveyor or a qualified registered civil engineer.
• Provide the original and one copy, labeled as “Exhibit B”.
• Must be submitted on an 8 and 1/2 by 11 inch sheet of paper and provide 1-1/2 inch clear space at the bottom of the paper.

4. Ownership map

This must be submitted on an 8 and 1/2 by 11 inch sheet of paper and provide 1-1/2 inch clear space at the bottom of the paper and include the following:

1. The area to be vacated
2. A radius of properties within the applicable 500 feet
3. A Key Number (the number you assign to the property) for each of the parcels within the radius, beginning with the number 1 (which must be the subject property)

5. Mailing labels and mailing label list of all the property owners within a 500 foot radius of the area to be vacated

1. Key number (the number you assign to the property)
2. Assessor's Parcel Number
3. Names of property owners
4. Address

Here is a sample sheet of mailing labels as a reference:

1. APN: 000-0000-000 Property Owner 222 Front Street Sacramento, CA 95831	2. APN: 023-0333-012 Jay D. Bird 4449 92nd Street Sacramento, CA 95818	3. APN: 266-0099-009 Henry Q. Smith 85 Fifth Avenue Sacramento, CA 95816
4. APN: 123-0466-078 Paula L. Andres 1600 Stoddard Avenue Sacramento, CA 95801	5. APN 910-0110-080 Any Name 1206 59th Street Sacramento, CA 95816	6. APN: 423-0654-022 Sam Somebody 102 9th Avenue Sacramento, CA 95819
7. Applicant 1000 I Street Sacramento, CA 95814

Names of the property owners and addresses may be obtained at the County Assessor's Office at 700 H Street, Sacramento.

Also, if available, please provide electronic copy of the mailing list on a CD or 3.5 inch diskette.

6. The applicant shall send the Adjoining Property Contact Form, together with the exhibit drawing/plat of the area to be vacated, to each of the property owners immediately adjacent to the area to be vacated.

The applicant is responsible for obtaining the completed contact forms from the property owners. The form is then submitted together with application package to the City. Provide the original notarized Adjoining Property Owner Contact Forms.

7. The applicant shall send Vacation/Abandonment Clearance Letters and a self-addressed (applicant’s address) stamped envelope, together with the exhibit drawing/plat of the area to be vacated, to each of the affected City Departments and utility companies.

The applicant is responsible for obtaining the completed Vacation/Abandonment Clearance Letters from the affected City Departments and utility companies. These forms are to be submitted together with the application package. Please provide the original Abandonment Clearance Letter Forms.

NOTE: The applicant must determine if other utilities or interested entities are in or near the proposed area for vacation, and obtain a vacation/abandonment clearance letter from each. The City may require clearance letters from additional entities at its discretion, including, but not limited to, the Union Pacific Railroad Company, Caltrans, and others. If a City department or a utility company requires a certain condition be met that does not appear feasible, the applicant should resolve this with the City Department or utility company prior to submission of the application submittal package.

City staff will not accept application package submittal if any of the City departments and utility companies express any objection to the abandonment. Clearance Letters are good for up to one year from the date of the signature.

The contact information for City departments and utility companies contacts are updated every 3 months or as information of changes are received. The applicant should contact the interested agencies to confirm their contact information before sending out the Clearance Letters.

8. Provide initial deposit fees in the amount of $500, payable to the City of Sacramento.

A check or money order will be accepted; cash will not be accepted. Any processing costs in excess of the deposit shall be billed to the applicant and must be paid prior to the City Council hearing and/or recordation.

9. Provide a Letter of Agency

Only required if an agent or representative is filing the application for the property owner.