Print Minutes (PDF)
Development Oversight Commission
Meeting Minutes for January 7, 2008
Commission Members
| Mark P. Abrahams | Brian F. Holloway | John M. Packowski, AIA |
| Holger Fuerst | Bruce R. Starkweather, AIA | John Nunan |
| Michael F. Malinowski, AIA, Chair | Roger Valine , Vice Chair | Kristina McBurney |
City Staff
- Marty Hanneman, Assistant City Manager
- Sabina Gilbert, Deputy City Attorney
- Janis Franklin, Program Specialist
915 I Street, 1st Floor- Council Chambers
January 7, 2008– 5:30 P.M.
The Development Oversight Commission (DOC) is a commission of the City Council with review and recommendation authority. Its purpose is to provide a forum for the public to introduce and discuss suggestions, comments, and concerns regarding the city's development services function. The DOC will host public meetings to hear public comments before providing its recommendations to City Council.
Notice to the Public
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public comment on items not listed on the agenda will be heard at the end of the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group.
Notice to Lobbyists: When addressing the Commission you must identify yourself as a lobbyist and announce the client/business/organization you are representing (City Code 2.15.160).
Speaker slips are located in the lobby of the hearing room and should be completed and submitted to the Commission Secretary.
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts Agendas at City Hall as well as offsite meeting locations.
The order of agenda items is for reference; agenda items may be taken in any order deemed appropriate by the Commission. The agenda provides a general description and staff recommendations; however, the Commission may take action other than what is recommended. The agenda is available for public review on the Wednesday prior to the meeting. Hard copies of the agenda, synopsis, and staff reports are available from the Development Services Department at 915 I Street, New City Hall, 3rd Floor (.25 cents per page) , during regular business hours or can be downloaded at www.cityofsacramento.org/dsd.
Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify the Development Services Department at (916) 808-8310 at least 48 hours prior to the meeting.
Minutes
All items listed are heard and acted upon by the Development Oversight Commission unless otherwise noted.
Call to Order – 5:30 p.m.
Roll Call - Began at 5:35pm. All present. Brian Holloway arrived at 5:36. John Packowski arrived at 5:41pm
Consent Calendar
All items listed under the Consent Calendar are considered and acted upon by one motion. Anyone may request that an item be removed for separate consideration.
- Approval of Minutes for December 3, 2007
Location: Citywide
Recommendation: Approve Commission Minutes for December 3, 2007.
Contact: Janis Franklin, Program Specialist, (916) 808-7705
Action: No Public comment. Moved, seconded and carried (Valine, Abrahams, 7,0,0 – absent Holloway, Packowski) to approve minutes.
Staff Reports
Staff reports include oral presentations including those recommending receive and file.
- Assistant City Manager Update (Oral Presentation)
Description: Major Project Updates; Commission Openings; DOC Initiatives for 2008;
Cal State Sacramento and UC Davis Partnerships; River District Design Charrette.
Location: Citywide
Recommendation: Receive and file.
Contact: Marty Hanneman, Assistant City Manager, (916) 808-7508
Action: No Public comment. Marty Hanneman gave an update on Railyards, Delta Shores, the Intermodal projects. He gave an update on the openings on the Development Oversight Commission. He also gave an update on the Developing Partners program working with Sacramento State University, UC Davis and the Los Rios Community College district (Still in the formulation phase). Information provided on the 2008 initiatives that he would like to see the DOC consider focusing on. Items such as working on DOC & Development Services budget, stop-gap measures, permanent development flat fee, institutionalizing DOC sub committee, Customer Service training, organizational development for Development Services and the Commissions, Planning Commission process and service improvements and the Developing Partners -continuing for the next 3 years. Questions and comments made by Commissioners Valine, Abrahams and Fuerst.
- Paperless Agenda Materials Procedure and Timetable
Location: Citywide
Recommendation: Receive and file.
Contact: William Thomas, Director of Development Services, (916) 808-1918
Action: No Public comment. David Kwong gave the update. The goal is to reduce cost, and be more efficient. Some ideas, which needs to be looked at still, includes instead of producing reams of paper for each meeting, to look at digital options, i.e. laptops for the commissioners, transferring data electronically, via email or the Web. Kristina McBurney gave suggestion of giving a disc of the materials prior to the meeting date for Commissioner’s review. This process still in the research stage.
- 2007 Annual Report – Progress Update
Location: Citywide
Recommendation: Review and comment.
Contact: Janis Franklin, Program Specialist, (916) 808-7705
Action: No Public comment. Malinowski presented. He advised that they will use the same format as the previous year’s report. They are focusing on: successes, challenges and initiatives. The 1st draft is due January 14th.
- Form Based Codes
Description: Results of Form Based Codes Public Pre-Test Program.
Location: Citywide
Recommendation: Receive and file.
Contact: William Crouch, Urban Design Manager AIA, FRAIA, NCARB (916) 808-8013
Action: No Public comment. William Crouch gave informational presentation regarding Form Based Codes. Engaged EDAW along with Mogavero Notestine Associates to do trial exercises with Alkali Flats and East Sacramento and work with the neighborhoods for input. The program ran for 12 months and the report put together. Alkali Flats is being surrounded by new development such as the River District, Railyards, the Transit corridors and is seen as an area that it might be good to have a pilot Form Based Code. Simultaneously, SACOG is working on a similar project. They began to partner with them. They engaged consultants in Portland to produce a manual to produce the Form Based Codes. There was a community meeting Dec 10 in Alkali Flats, the consultants will bring back a report in June to the community and Council. It will be up to City Council Adopt SACOG manual or fund a Form Based Code project of their own. Commissioner Valine asked who is leading the project, and was advised that SACOG is taking the lead. Commissioner McBurney advised that she is getting positive feedback from neighborhoods on the process so far. Commissioner Malinowski advised his support for the idea. Commissioners Starkweather and Packowski made comments as well.
- Report Back : Tree Services Update (Oral)
Description: Report back on Tree Services item discussed at 12/03/07 DOC meeting.
Location: Citywide
Recommendation: Receive and file.
Contact: Jerry Way, Director, Department of Transportation, (916) 808-6381
Action:No Public comment. Jerry Way spoke in response to a matter that Commissioner Holloway brought up at the December meeting. He discussed how there was a gap in the setup and improvements needed on the empowerment process and items need to go to a higher authority such as a Policy Committee when there is disagreement. He advised is working with Development Services Director, William Thomas to make sure those get resolved. He also sat down with his staff and discussed the process and accountability. Commissioner Valine asked how the City (specifically Trees) performed during and after the last major storm. Jerry Way advised a “10”. He mentioned the other outside agencies and some gaps in their services. Highlighted was the 3200+ calls received, 15 hour shifts worked and the cooperation of other departments. Commissioner Valine brought up the importance of focusing (with employees and the community) on the accomplishments of the departments as well as needs for improvement. Comments made by Commissioners McBurney and Holloway regarding staff and level of service. .
- Election of Chair and Vice Chair
Description: Nomination and selection of the Chair and Vice Chair positions for 2008
Location: Citywide
Recommendation: Nomination and selection of Chair and Vice Chair for 2008
Contact: Janis Franklin, Program Specialist, (916) 808-7705
Action: No Public comment. Moved, seconded and carried (Starkweather/Fuerst, 8,0,1-abstained Valine) to select Roger Valine as Chair. Moved, seconded and carried (McBurney/Holloway, 9,0,0) to select Holger Fuerst as Vice Chair.
- DOC Workshop
Description: Workshop/Brainstorming session to discuss the Direction and Initiatives of the Development Oversight Commission for 2008 and forward.
Location: Citywide
Recommendation: Review and Comment.
Contact: Janis Franklin, Program Specialist, (916) 808-7705
Action:No Public comment. A letter sent by Tina Thomas to the Development Oversight Commissioners regarding the Greenbriar project was mentioned. It was requested to be forwarded with a cover letter to the Planning Commissioners and City Council. Follow-up via report back on the next DOC Agenda. Discussions regarding the direction and initiatives for 2008. Mention was made of the items listed by Marty Hanneman in item number 2. Staff will type up items discussed and send via email to the DOC members who will review and vote on their top 5 things they would like to focus on. The goal is to finalize the list at the next regular meeting.
Public Comments - Matters Not on the Agenda
- None
Questions, Ideas, and Announcements of Commission Members
- None