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Print Minutes (PDF)
Development Oversight Commission
Meeting Minutes for
October 5 , 2009
Commission Members
| Dennis Guerra, AIA, LEED AP | Brian F. Holloway | John M. Packowski, Associate AIA |
| Holger Fuerst, Chair | Roger Valine | John Nunan |
| Darryl Chinn, AIA, Vice Chair | Vacant | Kristina McBurney |
City Staff
William Thomas, Director, Community Development
Sabina Gilbert, Deputy City Attorney
Janis Franklin, Program Specialist
300 Richards Boulevard - 2nd Floor Training Room
October 5, 2009– 5:30 P.M.
The Development Oversight Commission (DOC) is a commission of the City Council with review and recommendation authority. Its purpose is to provide a forum for the public to introduce and discuss suggestions, comments, and concerns regarding the City's Development Services function. The DOC will host public meetings to hear public comments before providing its recommendations to City Council.
Notice to the Public
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public comment on items not listed on the agenda will be heard at the end of the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group.
Notice to Lobbyists: When addressing the Commission you must identify yourself as a lobbyist and announce the client/business/organization you are representing (City Code 2.15.160).
Speaker slips are located in the lobby of the hearing room and should be completed and submitted to the Commission Secretary.
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts Agendas at City Hall as well as offsite meeting locations.
The order of agenda items is for reference; agenda items may be taken in any order deemed appropriate by the Commission. The agenda provides a general description and staff recommendations; however, the Commission may take action other than what is recommended. The agenda is available for public review on the Wednesday prior to the meeting. Hard copies of the agenda, synopsis, and staff reports are available from the Community Development Department at 300 Richards Boulevard, 3rd Floor (.25 cents per page) , during regular business hours or can be downloaded at www.cityofsacramento.org/dsd.
Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify the Community Development Department at (916) 808-7705 at least 48 hours prior to the meeting.
Minutes
All items listed are heard and acted upon by the Development Oversight Commission unless otherwise noted.
Call to Order – 5:30 p.m.
Roll Call -
All present except Packowski (A-Ex), Valine (A-Ex).
Consent Calendar
All items listed under the Consent Calendar are considered and acted upon by one motion. Anyone may request that an item be removed for separate consideration.
- Approval of Minutes for July 6, 2009
Location: Citywide
Recommendation: Approve Commission Minutes for July 6, 2009.
Contact: Janis Franklin, Program Specialist, (916) 808-7705
Action: Moved by Chair and carried (6; 0; 0) to approve minutes.
Staff Reports
Staff reports include oral presentations including those recommending receive and file.
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Director Update – Activities of the Community Development Department (Oral)
Location: Citywide
Recommendation: Receive and File- Status report on proposed amendments to Zoning Code, design standards, and other development-related regulations; Community Development Department organizational and operational changes, work program, and training program; and similar matters.
Note that this is a status report, not a substantive report on any of these items, so it would not allow a discussion of a particular project, or a report on a particular reorganization proposal or item in the work program. It would only allow staff to identify and briefly describe, for example, the proposal or work program item. If there was a desire for more discussion, the item would need to be listed separately on the agenda as a staff report.
Contact: William Thomas, Director of Development, (916) 808-1918
Action: William Thomas asked Interim Chief Building Official, Carl Hefner, to update the Commission on the GPS (Global Positioning System) now installed in some City vehicles. This item was originally #8 on the agenda. Interim CBO Hefner reviewed the features of the GPS system. He also noted that there was an agreement between the Union(s) and the City regarding GPS to ensure that it could not be used as the only factor for disciplining employees, but that it could be used to respond to public complaints regarding performance. Interim CBO Hefner offered to do a presentation for the Commission at a future meeting. Chair Fuerst said that it would be helpful down the road after some data collection. William Thomas proceeded to give the Director’s update and regarding scheduling changes for some Commissions and also updated the Commission regarding the Department budget. Commissioner Fuerst inquired about the number of committee members who wanted to be part of ad hoc committees. William Thomas responded that he checked with the City Clerk, Shirley Concolino, and that she would be back with a report soon. He said that David Kwong would report out on this item.
- City/County Consolidation (Oral)
Location: Citywide
Recommendation: Review and Comment on preliminary discussions regarding possible consolidation of select City/County development and commission functions.
Contact: William Thomas, Director of Development (916) 808-1918; Carl Hefner, Interim Chief Building Official, (916) 808-8779
Action: William Thomas updated the Commission and advised that conversations with Mr. Pedretti at the County were preliminary. He added that an MOU was being put together for consolidation and that Assistant City Manager, Gus Vina was in charge of this process. He also said that Mr. Pedretti and the Council were interested in a Regional DOC and that he would meet with the County again to engage in additional conversations. He suggested that this commission meet with Mr. Pedretti. William Thomas referenced #10 on the agenda and confirmed that we had four current and upcoming DOC vacancies. City Staff, Janis Franklin identified Commissioners John Nunan, Brian Holloway, Scott Schriefer, and Roger Valine as the vacating Commissioners. Janis Franklin noted that Mr. Valine has applied to come back on the Commission and that an applicant from the Builder’s Exchange had put his name forward, which would leave two vacant seats. Chair Fuerst asked about stormwater standards, meter projects and installation of taps and requested that Robert Thaung from Utilities would report back at the next DOC meeting.
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Self Certification of Site Planning Conditions (Oral)
Location: Citywide
Recommendation: Review and comment on new procedures regarding self certification of site planning conditions.
Contact: David Kwong, Planning Manager, (916) 808-2691
Action: David Kwong reviewed the staff certification program, cross-training and notification of applicants. He said that no complaints had been received at this point. At the request of Commissioner Fuerst, David Kwong walked the Commission through the Self-Certification process. Commissioner McBurney asked if we had made the community aware of the process. Commissioner Nunan commented that the process appears to be an improvement. Other Commissioners agreed.
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Planning Commission (Oral)
Location: Citywide
Recommendation: Review and comment on an Ordinance scheduled for City Council action to repeal and re-enact City Code Chapter 2.60 and amending section 2.40.030 relating to the Planning Commission.
Contact: David Kwong, Planning Manager, (916) 808-2691
Action: David Kwong advised the Commissioners that the Planning Commission was going to move from having nine Commissioners to eleven. He stated that any Commissioner can now be nominated by any Council member from any district. David Kwong said that the ordinance will be voted on at the October 13 meeting and then go back to City Council on October 20th for adoption. William Thomas added that we have asked for a January 3, 2010 start date for any changes adopted by the ordinance.
- Implementation of Dashboard (Oral)
Location: Citywide
Recommendation: Review and comment on implementation of a central repository of workload, revenue and expenditure data through a dashboard format in Accela.
Contact: Ryan Pham, Support Services Manager, (916) 808-2278
Action: Ryan Pham, advised the Commission that the Dashboard had been rolled out to staff and had been well received. He went on to say that staff had requested to see more information and that video training was forthcoming in response to a question by Chair Fuerst. Commissioner Fuerst asked Ryan Pham to update the DOC again early next year. Ryan moved on to discuss the FY 08 09 budget. William Thomas said the he was proud of the work that had been done on the Dashboard and in the budget area, particularly since budget was projected to be $3.7 to $4m in the red this year. He also said that he would be doing a report out to Council on projections.
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E-Docs (Oral)
Location: Citywide
Recommendation: Review and comment on proposed electronic plan check processing and software.
Contact: Ryan Pham, Support Services Manager, (916) 808-2278
Action: Ryan Pham talked about a cost/benefit analysis involving cost, efficiency, and Green use per Electronic Plan Check via City Content Management, Accela, and other third-party solutions. William Thomas said he would share more information later with DOC.
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Implementation of GPS (Oral)
Location: Citywide
Recommendation: Review and comment on implementation of global positioning system.
Contact: Steve Gorman, Chief Building Inspector, (916) 808-8951
Action: This item was covered earlier by Carl Hefner in the Director’s Update at the request of the Director.
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Implementation of Q-Flow (Oral)
Location: Citywide
Recommendation: Review and comment on implementation of Q-Flow software at the public counter.
Contact: Frances Chong, Program Manager, (916) 808-5010
Action: Ryan Pham talked about the new notification process for Q-Flow as well as securing a plug to broadcast CNN to customers in our lobby. He also said that he was working with our Public Information Officer on an advertising strategy. William Thomas reiterated the importance of customer service and how Q-Flow is working to alert us to customer wait time, and tracking employee response time.
- DOC Vacancies (Oral)
Location: Citywide
Recommendation: Review and comment regarding current DOC vacancies and the application schedule to fill those vacancies.
Contact: Janis Franklin, Program Specialist, (916) 808-7705
Action: Item was reviewed.
Public Comments - Matters Not on the Agenda
- None.
Questions, Ideas, and Announcements of Commission Members
- None.
