Long Term Athletic Field Permit

Long Term Athletic Field Permits are issued for year round youth play and adult games or tournaments. Reservations for adult practice times are not available through the Long Term Field application process. Adult practice reservations are taken monthly and may be submitted five (5) business days before the first of the month.

• Are you looking for short term or one day Athletic Field Permits?

Where do I start?
The process to get an Athletic Field Use Permit

• Obtain an Application for Long Term Athletic Field Use
• On what basis are Long Term Athletic Field Permits granted? Who gets priority?
• What documentation is required to qualify for a Long Term Athletic Field Permit?
• My league needs multiple fields on the same day. How do I reflect that on my Application for Long Term Athletic Field Use?
• Application Filing Timeline
• Fee Schedule
• Detailed information on athletic field use restrictions and responsibilities:
  - Cancellation Policy
  - Concessions
  - Credits
  - Field Status Line - (916) 277-2336
  - Insurance
  - Level II Fields
  - Lights
  - Lining Fields
  - Non-profit Status
  - Photo Identification
  - Responsible Party Change
  - Restroom Facilities
  - Soccer Goal Policy
  - Trash Disposal

Obtain an Application for Long Term Athletic Field Use

There are three (3) ways to obtain an Application for Long Term Athletic Field Use to start the permit process:

1. Download the 4-page Application for Long Term Athletic Field Use, print, complete and submit as instructed on page 1 of the application;
   
2. Visit the Coloma Community Center, Monday through Friday, 10am - 4pm to request an application;
   
3. Contact Park Reservations, (916) 808-6060 or sacrecreation@cityofsacramento.org to request an application.
   Applications for Long Term Athletic Field Use are accepted annually. Applications are due the second Friday of September for athletic field use during the following calendar year.

Forms require Adobe Acrobat Reader, available free at adobe.com.

On what basis are Long Term Athletic Field Permits granted? Who gets priority?

Our goal is to accommodate all Long Term Athletic Field requests; however, many groups request the same field during the same time. Following the application deadline Park Reservation staff will review all field requests and divide the fields as fairly as possible. First consideration will go to City Programs, then Primary Use Agreement holders, followed by National and Regional youth or adult tournaments, then youth tryouts, youth games, youth practice, and lastly adult games.

What documentation is required to qualify for a Long Term Athletic Field Permit?

• A copy of your 501(c)(3) status is required to complete the application process. Commercial activity in a park is prohibited, except by a nonprofit organization pursuant to a fundraising permit.
  
• General liability insurance coverage, in the amount of $1 million that covers the participant, must be acquired in order to receive your Long Term Field Permit.

My league needs multiple fields on the same day. How do I reflect that on my Application for Long Term Athletic Field Use?

Please submit a separate Field Request Form for each necessary field. Do not put multiple required locations on the same Field Request Form. Please remember to indicate 2nd and 3rd choices on each Field Request Form. The Field Request Form is included in your Application for Long Term Athletic Field Use.

Application Filing Timeline

Applications for Long Term Athletic Field Use are accepted annually. Applications are due the second Friday of September for athletic field use during the following calendar year. Organizations that submit their application by the due date will be given field priority.

Cancellation Policy

All permit cancellations or changes must be submitted in writing a minimum of three business days in advance. Permit modifications will only be accepted by the Responsible Party or the Alternate Contact Person listed on the Application for Long Term Athletic Field Use. Permit revisions will not be accepted fewer than three (3) business days prior to the proposed field usage date. Changes may be faxed to (916) 454-3956 or emailed to sacrecreation@cityofsacramento.org.

Concessions

A Fundraising Permit and reservation must be in place before an organization may use a concession stand. Once a Fundraising Permit and reservation are in place the Park Reservations Office will issue the applicant a key to the facility. A $50 deposit is required for the key. The cost of a Fundraising Permit is $25 per day, per location. If your group will be fundraising throughout the season an annual permit may be requested for a $150 flat rate.

Credits

In the event of unusual circumstances that affected your use, please notify the Park Reservations Office within two (2) business days in writing to request a credit. Refunds due to rain will automatically be credited to your account. Contact the Field Status Line at (916) 277-2336 three (3) hours prior to scheduled field use to establish if the City has closed the fields due to rain.

Field Status Line

The play suitability status of sports fields is monitored continuously. Factors such as the moisture content of the soil, potential for inclement weather, safe use and avoidance of injuries, as well as damage to the field if played upon are all taken into consideration in determining the status for play. Contact the Field Status Line at (916) 277-2336 three (3) hours prior to scheduled field use to establish if the City has closed fields due to rain, or other circumstances.

Insurance             

General liability insurance coverage, in the amount of $1 million that covers the participant, must be acquired in order to receive your Long Term Athletic Field Permit.  The City of Sacramento requires all certificates of insurance to be submitted on a standard ACORD form, or on the insurance company’s letterhead.  The City of Sacramento must be listed as the certificate holder as well as an additional insured with respects to General Liability.  An endorsement naming the “The City of Sacramento, its officials, agents, employees and volunteers” must accompany the certificate of insurance.  The endorsement page is often referred to as page CG 2011.  If you do not have insurance, the City of Sacramento is may be able to provide you insurance, at a cost, through its insurance broker.  Please contact our Risk Management Department at (916) 808-5556 for more information.

The following Parks have been identified as Level II Fields:

• Bill Conlin Youth Sports Complex
  
• Garcia Bend Park
  
• George Sim Park
  
• Granite Regional Park
  
• Jefferson Park
  
• Kokomo Park
  
• Northgate Park (Soccer 1/Moffit)
  
• North Natomas Community Park
  
• O’neil Park
  
• Regency Park
  
• Reichmuth Park
  
• Renfree Park
  
• Robertson Park
  
• Robla Park
  
• Roosevelt Park
  
• Sam Pannell Community Park
  
• Stanford Park
  
• Tahoe Park
  
• Valley Hi Park
  
• Westlake Park
  
• William Land Park
  
• Witter Ranch Park

Lights

Field use after sunset may not occur on an unlit field. Reservations for lit fields must be for a minimum of one (1) hour.  When completing your application, please list your end time.  Do not list “dusk” or “dark”.  The time of rise and set phenomena cannot be precisely computed, because, in practice, the actual times depend on unpredictable atmospheric conditions that affect the amount of refraction at the horizon.  Scheduled times are based on an average of sunsets in order to ensure public safety.  Please refer to the Light Schedule listed below:

Lining Fields

Fields are not prepared prior to use. Permit holders may line fields with chalk or latex paint.  Burning field lines with herbicides is strictly prohibited and can result in loss of further field use permits.  Burning lines kills grass growth for long periods and allows erosion of trenches in the grass cover that are safety hazards to players. 

Non-Profit Status

A copy of your 501(c)(3) status is required to complete the application process.  Commercial activity in any park is prohibited, except by a nonprofit organization pursuant to a fundraising permit.

Photo Identification

A copy of photo identification (California Driver’s License or I.D. card) of the Responsible Party and the Alternate Contact is required to complete the application process.

Responsible Party Change

If the Responsible Party or Alternate Contact for your Long Term Athletic Field Permit changes, your organization must submit a Responsible Party Change Form to the Park Reservations Office.  Permit modifications are only accepted from the Responsible Party or Alternate Contact Person on file with the Park Reservations Office.

Restroom Facilities

Per City Code 12.72.180 in City parks which do not have toilet facilities the City of Sacramento requires one (1) chemical toilet for any activity where the estimated attendance exceeds fifty (50) persons. Such facilities shall be provided at the ratio of one (1) for each additional four hundred (400) people, or portion thereof. The number of toilets required is based upon the maximum number at your activity during peak time.

Soccer Goal Policy

To prevent soccer goals from overturning and causing serious injury, the City of Sacramento has established a policy that all soccer goals used in City parks must be firmly secured to the ground at all times.  The elements of this policy are as follows:

• Soccer goals must be firmly secured to the ground at all times;
• Portable soccer goal posts that do not extend into the ground must be properly secured to the ground at all times using soccer goal anchoring clamps;
• A minimum of three (3) soccer goal anchoring clamps must be used on each portable soccer goal.

In some situations portable soccer goals can be secured to a nearby fence with a chain and lock when not being used.  

Trash Disposal            

You must properly dispose of waste and garbage throughout the term of your field use and immediately upon conclusion of use the area must be returned to a clean condition.  Should you fail to perform adequate clean-up or damage occurs to City property and facilities, you will be billed at full cost recovery rates plus overhead for cleanup and repair.  In addition, such failure may result in denial of future permits or the requirement of a cash deposit for future use.  If trash receptacles are full, please bag waste and place bags next to trash barrels.

FEE SCHEDULE

Permit fees are due 60 days prior to your reservation date. Once an application is issued a contract number the cancellation policy becomes applicable.

Application Fees

• Fundraising Permit Fee - $25 per day and location, or $150 annually per location
• Concession Stand Key Deposit - $50

Community and Neighborhood Park Use Fees

• Level I Fields (Any field not identified as a Level II Field)
  Youth Play
  Unlighted Use $1 per hour / Lighted Use $26 per hour
• Adult Play
  Unlighted Use $17 per hour / Lighted Use $42 per hour
  
  
• Level II Fields (View Level II Fields)
  Youth Play
  Unlighted Use $2 per hour/ Lighted Use $27 per hour, Lighted Use at O'Neil Field $52 per hour
• Adult Play
  Unlighted Use $18 per hour/ Lighted Use $43 per hour, Lighted Use at O'Neil Field $68 per hour

Regional Park Use Fees

• Youth Play
  Unlighted Use $2 per hour/ Lighted Use $27 per hour
  Lighted Use at O'Neil Field $52 per hour
  
  
• Adult Play
  Unlighted Use $23 per hour / Lighted Use $48 per hour (Monday-Friday)
  Unlighted Use $36 per hour / Lighted Use $61 per hour (Saturday and Sunday)

All Condition Sports Field at Granite Regional Park

• Resident Youth Play
  Unlighted Use $25 per hour / Lighted Use $50 per hour
  
  
• Non-Resident Youth Play
  Unlighted Use $65 per hour / Lighted Use $90 per hour
  
  
• Resident Adult Play
  Unlighted Use $75 per hour / Lighted Use $100 per hour
  
  
• Non-Resident Adult Play
  Unlighted Use $105 per hour / Lighted Use $130 per hour

Unlighted Use cost includes field use fee and security fee.
Lighted Use includes field use fee, security fee and field light fee.

Learn more about the Parks and Recreation Permit system

- Park Permit and Certificate of Park Use
- Athletic Field Permit
- Indoor Facility Use Permit
- Special Event Permit
- Neighborhood Block Party Permit