Printer Consolidation

Delivered FY 2013/14

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Project Overview: As part of an extensive citywide effort to reduce operating costs, standardize printer/copier equipment, and create efficiencies, the City has implemented a new printer consolidation initiative. This program focuses on reducing the number of inefficient printer hardware equipment and replacing them with efficient multi-functional devices (copier, printer, scan, and fax functionality) that are less expensive to operate and have the capacity to support up to 30:1 printer to people ratios. The initiative also helps educate the workforce on print-related expenditures and provides consolidated resources to help replace outdated printer fleet with new optimized printer/copier equipment.

Below is a chart that details how the City currently compares to an optimized print to people environment.

Phase 1 of the printer consolidation efforts are complete and include the CMO, Clerk’s office, IT, and parts of Public Safety including South Station, Central Command, Communications Center, and the Fire Academy/Training Center. Future phases will include the rest of the City with an estimated project completion date of December 2015.